Ask your data
Money arrived. Which invoice was it for?
Your bank feed knows what came in. MYOB knows what is owed. Nothing joins the two up except a person, on a Friday, with a statement in one hand. Claude does the joining, and then hands you this.
This is what you get
One page. Every receipt the bank has not allocated, what it appears to pay, and how it worked that out — because that is what you are being asked to agree with. Print it, tick it, sign it.
Receipts to approve
Ravensworth Trading Ltd · company 4 · prepared 26 August 2026 · 8 uncoded receipts
| # | OK | Date | Amount | What the bank says | Allocate to | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | ✓ | 08/08/2026 | 412.00 | EVERTON TRADING Inv 30112 A/c no. 01… | already posted 26 Aug 2026 · allocated to 30112 | ||||||||||||
| 2 | ✓ | 11/08/2026 | 1150.00 | STONEBRIDGE MOTORS 30118 | already posted 26 Aug 2026 · allocated to 30118 | ||||||||||||
| 3 | ☐ | 14/08/2026 | 287.50 | JARROW GROUP Jarrow Grp Inv30124 AnnualRenew | 30124 Jarrow Groupdue 287.50 · certain: number + amount | ||||||||||||
| 4 | ☐ | 18/08/2026 | 645.00 | FAIRWEATHER FOODS 30131 A/c no. 06… | 30131 Fairweather Foodsdue 645.00 · certain: number + amount | ||||||||||||
| 5 | ☐ | 20/08/2026 | 1380.00 | IVORYGATE SERVICES 3308 | 30127 Ivorygate Servicesdue 1380.00 · likely: the name picks one of 3 invoices at that amount | ||||||||||||
| 6 | ☐ | 21/08/2026 | 920.00 | BRINDLE SYSTEMS Thank you A/c no. 02… | 30129 Brindle Systemsdue 920.00 · likely: the name picks one of 2 invoices at that amount | ||||||||||||
| 7 | ☐ | 24/08/2026 | 471.50 | OAKHAMPTON PARTNERS 30133 | 30133 + 30136 Oakhampton Partners184.00 + 287.50 · likely: two invoices add to the receipt | ||||||||||||
| 8 | ☐ | 25/08/2026 | 300.00 | QUARRYDALE SIGNAGE A/c no. 03… | no match — looks like a part payment
Quarrydale Signage has three invoices open. Tick where it goes.
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How it decides
Four answers, and one of them is "ask a person".
Certain
The invoice number is written on the bank line, and the amount is exactly what is still owing.
Likely — by name
Invoices often share an amount. The customer's name in the bank line has to leave exactly one of them.
Likely — a split
One deposit settling several invoices, only when the customer is clear and exactly one combination of their open invoices adds up.
No match
It says so, says why, and lists that customer’s open invoices with a tick box beside each — so the one thing a person can answer in two seconds does not need typing.
The refusals are the point
- It never ticks a box for you. Every box arrives empty, including the certain ones. A pre-ticked list invites a glance instead of a read.
- It never posts. The lines you tick become a job. A separate step sends it, shows you every payment first, and does nothing without the word confirm.
- It never guesses across customers. If two customers could both explain the money, it says so and stops.
- It never writes to your books to find out. Everything up to your tick is reading, on a read-only connection.
- The same receipt cannot be posted twice. Each one carries its own reference; send it again and it comes back marked duplicate without reaching MYOB.
After you tick
- A dry run prints what would be sent. Every payment, in full, on screen. Nothing has left the building.
- MYOB is asked whether each invoice is still owed — MYOB itself, not a file on your PC, so a colleague on another machine cannot have paid it behind your back.
- It posts, and reads each one back. Not "the call returned" — it fetches the payment from MYOB and confirms the amount that was stored.
- MYOB then offers the bank lines for approval. One click there, a refresh here, and the statement lines read Coded.
What it needs
- A DataWise Connector keeping your MYOB company file synced to your own PC. It holds the connection to MYOB, so no password goes anywhere near the job.
- Claude, on that PC, opened on your own folder.
- Your bank feed running into MYOB — the uncoded lines are the ones it has not allocated yet.
The names and figures above are invented. The run behind them was not: on our own books, 26 August 2026, nine uncoded receipts, nine matched, four approved and posted, all four read back from MYOB, and all four showing Coded once approved.
Ask us for it
It is one file we send you, and it runs on the Connector you already have. Tell us what you reconcile every month and we will tell you whether this fits.
Email sales1@datawise.co.nz